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Last Updated 2025

1. Online Privacy Statement

This Privacy Statement outlines the online information collection and usage practices of the website romanax.com, as well as any services, products, or equipment provided by Romanax LLC, its corporate divisions, and affiliated businesses. It also covers the information we collect through Romanax LLC applications hosted on third-party platforms, such as Facebook, Instagram, Twitter, Google, and other social media or network sites (the “Applications”).

Please note, this Privacy Statement does not cover Romanax LLC’s offline data collection practices or any online data collection that occurs outside of the romanax.com website and the above-mentioned Applications. For instance, if you contact Romanax LLC via email, that interaction falls outside the scope of this statement.

References to “we,” “us,” “our,” or “Romanax LLC” include Romanax.com, Romanax LLC, and its owners and affiliates. We are deeply committed to protecting your privacy.

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2.  HIPAA Compliance and Security 

HIPAA regulations, established by the U.S. Department of Health and Human Services, are outlined in the Privacy Rule and include specific guidelines regarding the sharing of information among healthcare providers. Both dental laboratories and dentists fall under the category of “Healthcare Providers,” and are therefore authorized to exchange patient information and treatment-related details.

According to the American Dental Association (ADA), the Privacy Rule does not require a Business Associate Agreement (BAA) between a dental laboratory and a dental practice. Additionally, sensitive “Protected Health Information” (PHI)—such as Social Security numbers, phone numbers, birthdates, medical histories, or any data that directly links a patient to their name, relatives, or work authorization—is not shared with the laboratory. The information provided is solely used to identify materials or cases sent to the lab.

Dental practices may choose to use identification codes in place of patient names if preferred.

At Romanax LLC, we uphold rigorous data security standards—both on-site and during the transfer of cases and information between our lab and our clients.

Romanax LLC also agrees to revise this Agreement as needed to remain compliant with the requirements of the HIPAA Privacy Rule, the Health Insurance Portability and Accountability Act (Public Law 104-191), and the HITECH Act.

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3. Children’s Online Privacy “COPPA” Information 

The following outlines our policies regarding the online collection and use of personal information from children under the age of 13, as well as your rights under federal law concerning such data:

We do not knowingly collect personally identifiable information from children under 13. We implement screening procedures to prevent users under the age of 13 from submitting personal information. If we discover that we have unintentionally collected personal data from a child under 13, we will promptly delete that information from our records.

Should our data collection practices change in the future, we will first obtain verifiable parental consent before collecting any personal information from children under 13. Additionally, if we begin offering services through any website or platform that falls under the scope of the Children’s Online Privacy Protection Act (COPPA), we will ensure full compliance with all applicable requirements.

Because we do not collect personally identifiable information from children under 13, we also do not knowingly share such information with third parties. Furthermore, we do not knowingly permit children under 13 to register as customers or provide any personal contact details.

Lastly, we do not make participation in any online activity conditional upon the submission of personally identifiable information from a child under 13. However, as stated above, we do not knowingly allow children under 13 to access or use Romanax LLC services or platforms in any capacity.

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4. Acknowledgment and acceptance of terms

Romanax LLC, along with its divisions and affiliates, is committed to safeguarding your privacy. This Privacy Statement reflects our current practices as of the date indicated above and outlines how we collect and use information when you or your device interact with our websites, services, or offices.

By accessing any Romanax LLC website, service, affiliated platform, or using our Applications, you, as the end user, acknowledge and agree to the terms of this Privacy Statement and voluntarily consent to the data collection and usage practices outlined herein.

If we make significant changes to this Privacy Statement, we will post an update on our website and revise the effective date accordingly. If you’ve provided us with your contact information, we will also send a notice to the email address on file. Please note that Romanax LLC  will not be responsible for inaccurate or outdated email addresses when supplying Privacy Statement updates.

If you have any questions or concerns regarding this policy contact us at the address provided below. Once the changes have been made, your continued use and/or access of the website will constitute your acceptance and consent to the information collection and use practices described in the revised Privacy Statement.

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5. Participating Advertiser and Merchant Policies

Romanax.com may contain links to websites owned and operated by unaffiliated third parties. These links are provided as a service to you as a customer of and do not constitute Romanax LLC ’s endorsement or support of the third party websites or the information or content contained within the third party web sites. Related services and offerings with links from this website have their own privacy statements that can be viewed by clicking on the corresponding links within each respective website. Unaffiliated third parties who provide information and links through Romanax LLC  are encouraged to participate in industry privacy initiatives and to take a responsible attitude towards consumer privacy.  However, since we do not have direct control over the policies or practices of participating merchants and other third parties, we are not responsible for and do not endorse the privacy practices or content of those sites.  We recommend and encourage that you always review the privacy policies of any advertisers, merchants and other third parties before you provide any personal information or complete any transaction with such parties. Please contact each third party provider directly if you have any questions about their privacy policies or the information they require for you to complete any transaction.

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6. General Information We Collect and How We Use It

Romanax LLC  collects certain information from and about its customers, subject to the provisions as outlined in Section 2 above, in the following ways which include but are not limited to: directly from our web server logs and from cookies. romanax.com also collects information volunteered by you in certain areas, including sign up pages, checkout pages, site registrations, and surveys.  Certain information we request for you to participate in certain features within the website(s) may include but not be limited to personally identifiable information such as name, address, telephone and fax numbers, email address, as well as “demographic” information such as personal preferences.  We will at all times inform you at the time we collect information on whether the information requested is necessary for you to participate in a particular feature on the website(s).

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We will not disclose personally identifiable information we collect from you to third parties without your permission except to the extent necessary including but not limited to the following:

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To fulfill your service requests

To respond to legal process including a court order or comply with federal, state or local law

In connection with a merger, acquisition, or liquidation of Romanax LLC  or its affiliates and business divisions.

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The information collected may also be used to respond to specific requests by you including sending you periodic information and special offers from Romanax LLC  or its affiliates and our sponsors and/or advertisers, to provide you with updates on offerings and features, to provide you with product information from manufacturers or affiliates, to provide notice of changes to Terms of Use, Privacy Statement and HIPPA/HITECH and to provide our sponsors and advertisers with data about our customers. The information provided by you may also be used to better understand customers’ interests and usage behavior, and may be collected and/or combined with information from affiliates of Romanax LLC  online or offline sources.

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Use of Cookies, Web Server Logs and other electronic information collection mechanisms.
When you visit our Website(s), we may track information to administer the site and analyze its usage. Examples of information we may track include:

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Your computer’s Internet protocol address or IP address.
The kind of web browser or computer you use.
Number and type of links you click within the site.
Locality including the state or country from which you accessed the site.
Date and time of your visit(s).
Name of your Internet service provider.
Web page you linked to our site from.
Pages you viewed on the site.
Products reviewed, researched and/or purchased

IP addresses are collected for system administration purposes and for use in studying how people use our site(s) and how Romanax LLC  can improve the use of the site. Romanax LLC  may use cookies to personalize or enhance your user experience.  A cookie is a small text file that is placed on your hard disk by a Web page server.  Cookies cannot be used to run programs or deliver viruses to your computer.  Cookies are uniquely assigned to you, and can only be read by a Web Server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time.  For example, if you personalize a web page, or navigate within a site, a cookie helps the site to recall your specific information on subsequent visits.  Hence, this simplifies the process of delivering relevant content and eases site navigation by providing and saving your preferences and login information as well as providing personalized functionality.

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Romanax LLC  may use cookies to identify customers and to automatically give them access to previously stored information. Romanax LLC  may also use cookies to estimate our audience size and usage patterns and to track the aggregate number of customer returns at our web site(s).  Romanax LLC may also use cookies to simplify certain processes on the website(s) including but not limited to the filing out of certain forms and requests to manufacturers or sponsors in our database.

You have the ability to accept or decline cookies by changing certain settings of your web browser. If you reject cookies by changing your browser settings then be aware that this may disable some of the functionality on our website.

7. Changes to Privacy Statement 

Romanax LLC has the discretion to update this privacy statement at any time.  When we do, we will also revise the “updated” date at the top of this Privacy page.  We encourage you to periodically review this privacy statement to stay informed about how we are helping to protect the information we collect.  If you have provided us with contact information we will send you a notice to the email address we have on file for you. Romanax LLC  will not be responsible for inaccurate or out dated email addresses when supplying Privacy Statement updates. Once the changes have been made, your continued use and/or access of the website will constitute your acceptance and consent to the information collection and use practices described in the revised Privacy Statement.

 

 

8. Contacting Us

If you have questions regarding this Privacy Statement, its implementation, failure to adhere to this Privacy Statement and/or the general practices of Romanax LLC  and its affiliates and related Applications, please contact us or send your comments to:

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Romanax LLC
Attention:  Privacy Statement Personal
1512 East John Sims Pkwy
STE 355
Niceville, FL, 32578

Romanax LLC will use commercially reasonable efforts to promptly respond and resolve any problem or question.